ACCOUNTS AND RECORDS
This is processing for the purposes of keeping accounts relating to any business or other activity carried on by you, or deciding whether to accept any person as a customer or supplier, or keeping records of purchases, sales or other transactions for the purpose of ensuring that the requisite payments and deliveries are made or services provided by you or to you in respect of those transactions, or for the purpose of making financial or management forecasts to assist you in the conduct of any such business or activity.
This exemption covers the administration of customer and supplier records.
It includes processing relating to making a decision about whether or not to do business with a particular customer or supplier but specifically excludes personal data processed by or obtained from a credit reference agency.
It excludes data controllers who are providing accounting services for their customers.
Your data subjects are restricted to
Any person the processing of whose personal data is necessary for your accounts and records.
Examples are: past, existing or prospective customers or suppliers
Your data classes are restricted to
Data which are necessary for your accounts and records. This excludes personal data processed by or obtained from a credit reference agency.
Examples are: name, address, credit card details.
Your disclosures other than those made with the consent of the data subject are restricted to
Those third parties which are necessary for accounts and records.
For example: external auditors
Retention of the Data
The personal data are not kept after the relationship between you and the customer or supplier ends, unless and for so long as it is necessary to do so for your accounts and records.
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