Rule #1: Avoid using special characters in a file name. \ / : * ? “ < > | [ ] & $ , .
The characters listed above are frequently used for specific tasks in an electronic environment. For example, a forward slash is used to identify folder levels in Microsoft products, while Mac operating systems use the colon. Periods are used in front of file-name extensions to denote file formats such as .jpg and .doc; using them in a file name could result in lost files or errors.
Rule #2: Use underscores instead of periods or spaces.
As mentioned above, periods already have a specific function in a file name, which is to tell the computer program where the file-name extension begins. Spaces are frequently translated in a Web environment to be read as “%20”. For example,
Naming tutorial.doc
would appear as
Naming%20tutorial.doc
if it were available online. This alteration can cause confusion in identifying the actual file name.
Spaces in file names can also cause broken links, because word processing tools like Microsoft Word, and e-mail clients like Microsoft Outlook, recognize spaces as an opportunity to move to another line. Therefore, a link to
\\Ah1\Intranet\ar\naming conventions
could become
\\Ah1\Intranet\ar\naming
conventions
Another difference that is found among operating systems and software is the acceptable length of file names. Some systems allow up to 256 characters, while others allow far fewer.
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